Part 5: Vital Records

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Part 5 BIA Questionnaires: Vital Records
  • Function No
  • Description of Vital Records
    • Description of records, e.g.
      • Board meeting minutes
      • Any original or unique documents, plans, drawing, scanned images
      • Backup passwords (in envelopes)
      • Contracts, files
      • Insurance policies, etc.
  • Media Type
    • Identification of media type e.g.
      • Disks,
      • Tapes
      • DVD-ROM, reports
      • Forms
      • Microfiche
      • Email
      • Servers
      • Online replication to alternate site
  • Where Held
    • Identification of storage location of records e.g. cabinets, offsite locations, etc.
  • In Whose Care
    • The person responsible for maintaining or keeping the document.


  • Notes (1): In Part 5 of the BIAQ, the guiding principle is to identify the vital records which are unique or not replaceable. Another important element is to identity that they are not adequately backed-up e.g. data kept in "C" drive.

FAQ for Completion of BIAQ

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