PD Writing Tips v2

Implementing Your Business Continuity Plan BUY!

Tips When Writing BC Plan and Procedures

• Use Short, Direct Sentences, and Keep Them Simple
  • Minimize the use of long sentences as they may confuse the readers.

• Use a New Heading to Start a Topic
  • Begin each topic with a new heading.

• Use Short Paragraphs
  • Break long paragraphs into smaller blocks to assist comprehension.

• Present One Idea at a Time
  • Do not place multiple thoughts or tasks into one sentence.

• Use Active Voice Verbs in Present Tense
  • Avoid passive voice sentences as they can be lengthy and may be misinterpreted.

• Start With a Verb
  • Useful Verbs
  • To have procedures with perfect grammatical sentences can be excessively wordy.

• Avoid Jargon or Acronym
  • Explain any jargon or acronym used whenever it first appears in the document.

• Use Position Titles or People’s Name
  • Use position titles instead of personal names of individuals to reduce maintenance and revision requirements.

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