Documentation Control of the Plan Modification

Control of the Plan

The Business Continuity Plan (BC Plan) should be properly controlled and distributed according to prescribed procedures.
A BC Plan may contain confidential information, and careful internal controls should be implemented.
Each copy should be assigned a control number.
The organization should also maintain a record of all issued copies of the plan.
This procedure also helps in locating plans when there is an update.
It is important that the business continuity plan is updated periodically, to reflect changes in the organization.
- To facilitate the update process, a maintenance procedure should be developed and assigned to a particular employee.
A maintenance form will be useful to record changes as they occur.

This section discusses the record of plan modifications, revision levels and update or change notices, and identify who has which versions of the plan.
It is also a good idea to have a log of who has the document and how this document is retrieved when there are personnel changes or when they leave the organization.