Part 5: Vital Records

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Part 5 BIA Questionnaires: Vital Records

• Function No

• • Cross reference to the function number from original Function No assigned in Part 1
• Description of Vital Records
  • Description of records, e.g.
    • Board meeting minutes
    • Any original or unique documents, plans, drawing, scanned images
    • Backup passwords (in envelopes)
    • Contracts, files
    • Insurance policies, etc.

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• Media Type
  • Identification of media type e.g.
    • Disks,
    • Tapes
    • DVD-ROM, reports
    • Forms
    • Microfiche
    • Email
    • Servers
    • Online replication to alternate site
• Where Held
  • Identification of storage location of records e.g. cabinets, offsite locations, etc.
• In Whose Care
  • The person responsible for maintaining or keeping the document.

• Notes (1): In Part 5 of the BIAQ, the guiding principle is to identify the vital records which are unique or not replaceable. Another important element is to identity that they are not adequately backed-up e.g. data kept in "C" drive.

FAQ for Completion of BIAQ

• BIAQ FAQ for Part 5: Vital Records

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